Businesses are veering away from costly onsite email servers running products such as Microsoft Small Business Server and looking instead to the cloud with hosted email solutions. Bluehost says that they do not enforce any official limitations. TechRadar is part of Future plc, an international media group and leading digital publisher. Businesses of all sizes have realized the wisdom of going with a scalable and secure hosted Software-as-a-Service (SaaS) solution with guaranteed uptime that breaks down pricing into flexible, per-user charges. If you've opted for any third-party email integration, like combining your email with a third-party customer relationship management (CRM) provider (such as Salesforce), that opens your company's email up to either data-snooping apps deployed by Salesforce or to any data breaches that originate with that service. Mobile users have some additional features like the option to unsubscribe to newsletters and such, without ever leaving the Yahoo Mail inbox. Inboxes often contain GBs of business-critical and personal data, so not just hackers but also legitimate marketing companies can make big money off mining email data—and this sometimes includes the very company that is providing the email service to you. Also, address verification (which allows you to be sure you are securely communicating with the right person) and full support for PGP email encryption is available. The worst will leave you to figure it out on your own. Most companies will prefer a third-party solution since not only will these be more capable, they'll also be supported more effectively by related back-end apps, such as mobile device management (MDM) platforms and mobile-oriented endpoint protection solutions. Does the provider offer their own dedicated mobile email client or do they promote a third-party solution? You can sign up anonymously, there's no logging of IP addresses, and all your emails are end-to-end encrypted, which means there's no way ProtonMail (or anyone else) can read their contents. Cost is probably the most popular driver for businesses moving email to the cloud. ProtonMail is a Swiss-based email service that focuses on privacy above all else. But picking the best email service providers for you can be more difficult, as there's a lot to consider - especially in these days of remote working. You need to discover those ways, evaluate them, and then choose a service that either meets or improves on them. The first is that it remains connected to your company domain name, which looks far more professional than a free email account. TechRadar is part of Future plc, an international media group and leading digital publisher. Some even integrate with third-party tools such as Slack, a highly popular collaboration tool that combines customizable chat "channels" with file sharing and project management. Many advanced settings are customizable like changing the spam filter's sensitivity, controlling who (if anyone) can you send you mail, enabling a reading pane, and blocking mail containing specific words. FastHosts (UK Operated Web & Email Host) I decided FastHosts earned a spot on this list as they are one of the top-performing and well priced UK based email/web hosting providers out there. G Suite is Google's answer to Microsoft Office, so of course you also get apps for working with documents, spreadsheets and presentations. However, these are introductory pricing offers, with renewals beginning from $3.95 or $13.95 respectively. AOL Mail. Exactly what's included depends on the provider, but you might get support for larger attachments (up to 50MB), 50GB or more storage space for your inbox, online storage for easy file sharing, bundled apps like Microsoft Office online, Exchange and Active Directory support for business users – not to mention 24/7 support if anything goes wrong. Most of the screen is devoted to your inbox, with a minimum of toolbar and other clutter. While it shares the name with the desktop software that’s long been a part of Office, the web and mobile versions are a stripped back experience in comparison. ProtonMail is possibly the most famous, but open-source Tutanota is a strong alternative. This feature can do wonders for protecting your organization's privacy and that of your employees, but it demands some investigation when you're selecting your provider. Additionally, there's an ad-free webmail software platform included. But they require specialized on-site IT staff as well as the need to manually manage and support both hardware and software. With its servers based in Switzerland, there's solid protection from the nosier governments around the world, and the end-to-end encryption used by Proton should keep any hackers at bay too. Try now ! The free product has a tiny 500MB storage space, only supports sending 150 messages a day, and is distinctly short in terms of organizational tools (no folders, labels or smart filters). The email server is a piece of software that runs on the server and is constantly connected to the internet. Most hosting companies will offer the ability to host your own email (something like email@yourdomain. It's nearly impossible to escape using it, which means your users, your customers, and the guts of your business have all come to depend on it in different ways. While there are security measure that fight this, the mechanics behind phishing are, unfortunately, also consistently becoming more sophisticated. If you have an Apple device, such as an iPhone or iPad, you will have an iCloud account and email is a component of that service. Two of the most common email protocols are POP and IMAP: 1. For added peace of mind, you can track your letters as they move through our network. This is almost always true when considering an email host. Compatibility issues with Microsoft are still a pain point, but G Suite by Google Cloud (for Business) has otherwise been a reliable and robust choice for businesses. The clean and uncluttered interface is regularly refined, with useful new features added. Try these instead…. But, for the majority of SMBs, this is headache they would be best off trying to avoid. Are they included or do they need to be purchased separately? We'll assume you're ok with this, but you can opt-out if you wish. If you can afford to pay the extra cost (around $9.99 per month per mailbox), you will reap the benefits of its advanced functionality and tools which can be used even when you are on the move.